Project/Crew
Accommodations
Crew accommodation & projects of all sizes
Setting up project accommodations for crews of 20, 50, or more that are close to the job site and have all of the required amenities can be challenging at best. This is where Frontier shines. We have access to thousands of hotels and camps across Canada and the U.S. We can find the ideal crew accommodation for your project while also conducting a second round of rate negotiation to ensure you are getting the best possible price. You’ll save time and money while having the confidence that your team is organized and looked after.
We make crew accommodations simple
Companies with project work requiring larger groups of employees or contractors no longer have to worry about sourcing and managing crew accommodations for their team. Frontier removes the hassle by identifying the right hotels, negotiating the best rates, coordinating rooming lists and completing the financial reconciliation of all charges. If the project schedule gets altered we will manage the changes allowing you to focus on the work.
Organizing accommodation for large-scale projects with a rotating crew of workers
Scenario
When you are awarded a project, your administrative team, dispatcher or project manager have many things they need to coordinate. Arranging accommodations for the team is only one of many tasks but also very important because choosing the wrong property or the wrong rate can compromise the project’s result. Your team does their best but do they have the expertise and time to manage accommodations on top of their other responsibilities?
Challenge
Finding a specialized company that has the expertise in managing accommodations for teams like yours.
Solution
We will handle the coordination of all your requirements in this area. We will research and identify the right accommodation for your crew and align room availability with your scheduling timetable. We will negotiate rates based on our industry knowledge and coordinate all details, including the final payment with detailed and reconciled invoicing. We make project accommodations simple, efficient, and cost-effective.
Finding efficiencies for finance in dealing with complex project accommodations
Scenario
Your Controller struggles to keep up with collecting hotel receipts, managing direct bill agreements with hotels, reconciling/allocating charges, and billing clients for these expenses in a timely manner.
Challenge
Finding a way to make this process easier and more efficient.
Solution
At Frontier, we can eliminate direct bill arrangements with hotels using our proprietary payment processes. When your crew members check out of their rooms, we collect the room receipt and job coding allowing our team to reconcile the charges before sending billing to you. The result is a significant reduction in finance processing time and faster and more accurate client billings.
Everything you need to be ready for work
Streamlined Reconciliation
We retrieve all room charge receipts after check out, include any required job coding, and reconcile all bookings against actual charges on the final invoice.
Virtual Payment Solutions
Single-use credit cards eliminate the risk of fraud and improve the accounts payable process.
Projects Division
We specialize in projects, both large and small. We make sure your crews get the right accommodation at the best price while tracking the details to ensure you get the best results.
Amenity Negotiation
Get the amenities you need for your team to be comfortable while away from home.
Extended Hours
Our reservation team is available from 7:00 am to 10:00 pm MT on weekdays and 9:00 am to 9:00 pm on weekends.
Employees can create detailed personal profiles
All hotel loyalty numbers can be saved and applied automatically to bookings.
Book online, 24/7 via Frontier’s online solution
Search and book accommodations, accessing all Frontier preferred rates.
Account Management
Your designated account manager will be your point of contact for reporting, business reviews, and help with any program-related questions.
The partner you didn’t know existed. The service you can’t live without.
Industries We Serve
Oilfield Services
Construction
Utilities
Pipeline Construction
Trucking
Engineering & Surveying
Railways
Accounting
Insurance
Legal
Telecom
Restoration
Testimonials
Request
a Room(s)
Itinerary Confirmation
Facilitate
Payment
Crew/Employee
Check-In
Check-out
Invoicing
Reporting
Request
a Room(s)
Itinerary Confirmation
Facilitate
Payment
Crew/Employee
Check-In
Check-out
Invoicing
Reporting
Let Frontier help you with your project and crew accommodation needs
Organizing accommodations for your project doesn’t have to be complicated and time-consuming. We’ve made sure of that. As a one-stop, our projects division will coordinate your corporate lodging requirements with precision and accuracy, guaranteeing a high level of comfort for your workers. We know the rural areas that you work in, and we have the hotel and camp partnerships in these areas, so we can move quickly to secure the accommodations that you need for your team. We manage all aspects of your project accommodations, and if required, corporate travel management, so you can focus on the work you need to do for your client.
Projects can vary in terms of duration and size of crew. Projects can consist of 20 employees for a week, 2 employees for 6 months, or 200 employees for 6 weeks. You tell us what your need is and we work to find the ideal accommodation in the right location at the right price.
We have a network of over 3,000 negotiated rates with hotels, camps and long-term stay apartments/houses across North America. While we have a broad selection of properties in urban locations, our primary focus is coverage in rural and remote locations.
We can do away with the cumbersome direct bill situations, working directly with the hotel to facilitate payment, collection of room folios and reconciliation of all charges.
