Rooms Blocks and Long-Term Stays
Arranging Large Groups Are A Whole Different Beast Than Just Booking A Handful of Rooms. Time To Slay That Beast
Room Blocks
Projects that involve you sending 50 or even hundreds of employees to a job site have so many moving parts. Setting up a room block at a hotel can make or break that project. Between the rate, the attrition clause, the cancellation clause, the billing process, and coordinating the check-ins; there is so much detail to focus on while you already have so much more going on. That’s before all your employees arrive and start shuffling the rooms so that you don’t even know if your rooms are even occupied.
Frontier Lodging Solution’s Projects Department handles all of this with detail and diligence. Having Frontier in your corner for negotiations, room coordination, mid-project updates, billing assurance, and accurate expense tracking means that you get the best outcome in all these areas without having to do anything yourself. Spend your time focusing on getting the project done with excellence and let Frontier handle the rest.
Long Term Bookings
Being away from home for extended periods of time takes a special employee to commit to that. Making sure this person has a proper home while away from home is the least you can do to make sure they can handle this absence, but also to give them the best chance of success at whatever project you have them working on. Long term comfort can mean different things to different people, and the last thing you need is to start from scratch should the arrangements you had made not work out.
Frontier’s Projects Team leverages its expertise and network of properties to get you exactly what you need. Whether it’s a hotel with a kitchenette or a fully furnished apartment, finding the right balance between practical, private, and price conscious makes sure that the first choice is the sustainable choice.
Project Management Made Easy
Companies with project work requiring larger groups of employees or contractors no longer have to worry about sourcing and managing crew accommodations for their team. Frontier removes the hassle by identifying the right hotels, negotiating the best rates, coordinating rooming lists and completing the financial reconciliation of all charges. If the project schedule gets altered we will manage the changes allowing you to focus on the work.
Organizing Accommodation For Large-Scale Projects With A Rotating Crew Of Workers
Scenario
Estimators and project managers preparing to send a large group of employees to a substantial project
Problem
Getting consistent information about the hotels you need to book for your larger scale projects this year has been difficult. The rate your estimator used when bidding on the project is no longer the rate being advertised by the property and the hotel has sent you a room block agreement that does not allow you to make changes despite the project’s schedule being likely to change. The amount of man power you will need is still unclear so you don’t want to lock anything in but availability in the area is starting to dwindle.
Solution
Frontier’s project team provides reliable rates for your bid that are guaranteed to still be around once the project is awarded. Once it is though, they go back to the negotiations table to help you secure an even better rate, with the right access to amenities, with flexible cancellation and change policies, and a property that understands your needs while your team is in house. They will then help you stay organized leading up to the check-in dates and throughout to make sure that you are getting exactly what has been agreed upon.
Efficiencies For Operations And Finance In Dealing With Complex Project Accommodations
Scenario
Managing your group throughout the stay, adjusting for changes in scope, and receiving timely billing information
Problem
Your crew has showed up at the hotel but you have no idea what rooms people are staying in and one guy had to go home early due to being sick but you are not sure if he stopped by the front desk. A week later the client has now requested that you double the number of workers on site and the current hotel you are using does not have enough rooms to accommodate. The original hotel has missed sending your project accountant a quarter of the receipts and the new property you set up in a pinch has gone ahead and charged your credit card for the entire cost of that group even though some of the rooms have started to check-out early.
Solution
Frontier’s Project Leads walk hand-and-hand with you throughout these groups and adapt with you. They touch base with you regularly to make sure your changes are accounted for at the hotel, and they also speak to the hotel regularly to see if something has happened without your knowledge. They collect your receipts throughout the project and reconcile them along the way to make sure you have the most up to date cost information while staying diligent with the properties to give you assurance that the billing plan does not stray off path.
Seasonal Crew Accommodations
Scenario
Making long term accommodation arrangements for a team that will be on-site all summer
Problem
You have a small team that will be spending their entire summer working outside but the location they are working in gets busy with tourists during this time of year, which has hotels quoting you over $200 per night. You have looked on Airbnb which is better, but all the options still come with high additional fees and are not able to provide regular cleaning. You decided to go with one of these, but when your team goes to check-in, it turns out that the property has bad Wi-Fi and the dishwasher has issues.
Solution
Frontier has direct relationships with many furnished apartments all across North America and can find you the living scenario that works best for your travelers. With a safe and secure place they can rely on along with amenities that make it feel like home, these units provide everything they need for a long stint away. Frontier will help you achieve all the particulars such as housekeeping and host responsiveness so that you know that no matter what happens, you are in good hands.
Contact Us
Have Any Questions About How Frontier’s Projects Department Can Help You Optimize Your Larger Jobs? Speak With a Business Development Representative Today To See How We Can Provide Our Expertise For You.
Contact Us
Have Any Questions About How Frontier’s Projects Department Can Help You Optimize Your Larger Jobs? Speak With a Business Development Representative Today To See How We Can Provide Our Expertise For You.